Listing Coordinator Administrator
Cleveland, OH 

Duties & Responsibilities: Include but are not limited to


  • Responsible for processing, tracking, and updating all listings in various programs and websites.
  • Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services’ policies.  Accurately reports information to the Office Manager, sales agents, and marketing team.
  • Processes new listing paperwork, such as signed agreements, and listing forms.
  • Sends sign and miscellaneous requests to the appropriate Admin.


  • Answer incoming calls and direct callers to appropriate brokers/departments and greets incoming guests/visitors when needed
  • Responsible for daily administrative tasks such as processing & sending mail and faxes, picking up newspapers, scheduling conference room reservations, calling for delivery couriers, and scheduling drop-offs from outside vendors
  • Input contact information into our CRM for brokers, clients, and auctions

Qualifications and Skills:

  • Ability to maintain a positive and professional (“can do”) attitude when interacting with sales associates, clients, vendors, and co-workers
  • Has excellent verbal and written communications skills
  • Extremely organized
  • Excels when working in a fast-paced environment, with the ability to multi-task – both independently and as part of a team
  • Strong attention to detail
  • Ability to meet deadlines and to anticipate next steps or needs
  • Project management experience with a track record of meeting deadlines
  • Organization and time management skills
  • PC skills including Microsoft Word, Excel, and PowerPoint
  • Real estate experience preferred
  • Can be at the office full time, 40 hours per week – 8:00 AM – 5:00 PM

This position will work out of the Cleveland, OH office. Located at: 1350 Euclid Ave., Suite 700, Cleveland, OH 44115.

About Hanna Commercial Real Estate

Hanna Commercial Real Estate is a full-service commercial real estate brokerage firm having offices in Albany, NY,  Buffalo, NY, Cleveland, OH, Pittsburgh, PA, and Rochester, NY with reach into Ann Arbor, MI, Syracuse, NY, Charlotte, NC and Allentown, PA.

Our key services include commercial real estate brokerage, corporate services, appraisal and consulting, property management, accelerated marketing (auctions) and research.

We are committed to listening to our clients, understanding their individual needs and unique business challenges. As a result of this dedication, we are recognized by our clients and peers alike for our outstanding service and positive results.

Our selection as ChainLinks Retail Advisors members in the Pittsburgh and Cleveland offices, demonstrates our knowledge and experience in the retail market. This distinguished affiliation has earned us respect among our peers in representing some of the most prominent regional and national retailers and developers.

To apply please send resumes to:

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.