Office Supervisor
Location: Cleveland, OH

The Office Supervisor will provide professional support and value-added services to the President, and all Hanna Commercial agents.  Responsibilities include office management and workflow, communications with external representatives, preparing business reports and presentations, schedule, and coordinate meetings.   Oversight and management of support staff, as well as development and oversight of processes, SOPs, and accounts receivable. 

Responsibilities:

  • Provide high level administrative support to the President.
  • Provide as needed administrative support to all Hanna Commercial agents.
  • Perform complex and confidential administrative functions including development, compilation, formatting and presentation of business reports, and correspondence.
  • Review operating practices and procedures to identify and implement improvement.
  • Maintain office information and records.
  • Monthly compilation and recording of financial data.
  • Coordinate internal and external meetings and classes. Agenda preparation, detail communication, and attend meetings as required.
  • Expense reports and credit card reconciliation.
  • Support company operations by maintaining office tech and communication systems.
  • Coordination, enrollment, training, and support for industry specific software programs for all agents and employees.
  • Coordinate administrative and marketing teams to foster exchange of ideas and create cross-team learning opportunities.
  • Supervise support staff and work in coordination with HR on recruiting, selecting, orienting, and training new hires.
  • Support for all administrative accounting functions and payment processing.
  • Review and maintenance of Hanna Commercial accounts receivable in coordination with accounting.

Qualifications:

  • Global thinking to address top level concerns and identify the best practices
  • Strong interpersonal skills: required to communicate with all level employees and agents to create and administer office policies
  • Exceptional written and verbal communication skills
  • Thorough understanding of financial processes and principles; ability to calculate intermediate figures such as percentages, discounts, and/or commissions.
  • Strong personal and professional judgement for finding best solutions to organizational dilemmas
  • Adaptability to respond quickly to adjusting priorities and deadlines
  • Ability to work independently and collaboratively
  • Strong leadership skills
  • Process Oriented
  • Comfortable addressing conflict
  • Organizational skills and flexibility
  • Effective time management skills
  • Analytical, pro-active problem-solving skills with techniques to identify and resolve
  • Strong team-building capabilities.
  • Highly proficient with technology – Microsoft Excel, Word, Power Point, Adobe, Teams, and Outlook.

To apply please email resumes to: macbiggar@hannacre.com


HowardHanna.com

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.